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What is the Single Occupational Risk Assessment Document (DUERP)?

Verified 31 March 2022 - Legal and Administrative Information Directorate (Prime Minister)

The Single Occupational Risk Assessment (DUERP) document is mandatory in all companies upon hiring of the 1to employee. The employer shall record in this document the outcome of the health and safety risk assessment to which employees may be exposed.

Occupational risk assessment is the responsibility of the employer and is part of its general obligation to ensure the safety and health of employees.

This assessment respects the general principles of prevention.

General principles of prevention

The 9 general principles governing the organisation of prevention are:

  • Avoid risks, i.e. remove the hazard or exposure to the hazard
  • Evaluate risks, i.e. assess exposure to danger and the importance of risk to prioritise prevention actions
  • Combating risks at the source, i.e. integrating prevention as far upstream as possible, especially from the design of workplaces, equipment or operating procedures
  • Adapt work to man, taking into account individual differences, with the aim of reducing the effects of work on health
  • Take account of technological developments, i.e. adapt prevention to technical and organisational changes
  • Replace a hazardous product or process with what is less dangerous, when the same result can be achieved with a less hazardous solution
  • Plan for prevention by integrating technical, organisational and working conditions, social relations and environment
  • Prioritise collective protection measures and use personal protective equipment in addition to collective protection if it proves insufficient
  • Give appropriate instructions to employees, i.e. train and inform them so that they know the risks and preventive measures
Business Risk Assessment Process

The evaluation process is structured and includes the following steps:

  1. Preparation of risk assessment
  2. Risk Identification
  3. Risk classification
  4. Proposal for preventive measures

Risk assessment is defined as the identification of hazards and risks to the health and safety of workers in all aspects of work.

It shall include an inventory of hazards and an analysis of the risks identified in each work unit of the company or establishment, including those associated with thermal environments.

Example :

The stairs andelectricity represent danger in the company.

Theelectrocution by changing a light bulb or fall in a staircase are risks.

This approach, however, has its particularities according to the size of the company:

Company of less than 50 employees

The employer identifies the risks and then classifies them according to company-specific criteria (e.g. frequency of exposure and severity).

Contribute to this risk assessment by:

  • Employee involved in the protection and prevention of occupational hazards in the company, when designated by the employer
  • Occupational health and prevention service to which the employer is a member

The identification, analysis and classification of risks make it possible to define and prioritise preventive actions covering technical, human and organisational dimensions.

The employer shall assess the risks of its activity in particular in the following areas:

  • Choice of manufacturing processes
  • Choice of work equipment
  • Choice of chemical substances or preparations
  • Development or redevelopment of workplaces or facilities
  • Organisation
  • Workstation Definition

This assessment takes into account the differentiated impact of risk exposure based on sex.

The results of this evaluation are reflected in the definition of risk prevention and protection actions employees.

The employer shall submit the list of such actions to the CSE: titleContent, if it exists.

This list is included in DUERP: titleContentand updates.

The DUERP: titleContentmust include:

  • Hazard Inventory and outcome of the risk assessment identified in the company
  • List of prevention actions risk and employee protection

The results of the risk assessment shall be reflected in the DUERP: titleContent to meet 3 requirements:

  • Consistency: by grouping together the data from the risk analysis to which workers are exposed
  • Convenience: to bring together in a single document the results of the various risk analyses carried out, thus facilitating the follow-up of the risk prevention approach in company
  • Traceability: a systematic deferral of the results of the risk assessment must be carried out in order to have all the elements analysed on paper or computer

There is no template imposed by labour code. However, some professional branches (e.g., cleanliness and building) offer tools to assist in the preparation of the document.

The employer has the choice of the medium that seems most suited to his needs (paper or digital).

Employer shall annexeDUERP: titleContent the collective data relevant to the traceability of employees' exposures to occupational risk factors.

This exposure can be related to a significant physical stress, an aggressive physical environment or a particular work rhythm.

The employer must also indicate the proportion of employees exposed to these factors above the thresholds defined by the labour code.

Example :

Employee exposed to mechanical vibration, extreme temperature or activity causing repetitive movements

This information enables the employer to draw up the employee's declaration of exposures to his prevention professional account (C2P).

The DUERP: titleContent shall be made available to:

  • Worker, former worker and any person or body that can show an interest in accessing them
  • Members of the Staff Delegation CSE: titleContent
  • Occupational Health and Prevention Service
  • Labour inspection system officers
  • Prevention Services Officers Carsat: titleContent
  • Health, Safety and Working Conditions Professional Agents
  • Radiation protection inspectors for workers exposed to ionising radiation, for the installations and activities for which they are responsible

The employer must post the rules for viewing this document in a suitable and easily accessible place in the workplace.

In companies or establishments with a rules and regulations, this notice is displayed in the same location as the rules and regulations.

Updating DUERP: titleContent has special features depending on the size of the company:

Répondez aux questions successives et les réponses s’afficheront automatiquement

Company of less than 11 employees

The DUERP: titleContent is updated in the following situations:

  • During planning decision amending working conditions or affecting the health or safety of employees (e.g. use of a new hazardous chemical)
  • When additional information of interest in the assessment of a risk in a work unit is collected (e.g., outbreak of occupational diseases, pandemic due to Covid-19)

Company of 11+ employees

The DUERP: titleContent is updated in the following situations:

  • During planning decision amending working conditions or affecting the health or safety of employees (e.g. use of a new hazardous chemical)
  • When additional information of interest in the assessment of a risk in a work unit is collected (e.g., outbreak of occupational diseases, pandemic due to Covid-19)
  • At least 1 year

The DUERP: titleContent shall be forwarded by the employer on each update to the prevention and occupational health service to which he/she belongs.

The DUERP: titleContent, as amended from time to time, shall be kept by the employer for a period of 40 years from the date of its preparation.

The employer, if it does not include the company's occupational risks in the DUERP: titleContentor updating it, is liable to the fine provided for contraventions ofth class:

  • For a natural person, up to €1,500 , (up to €3,000 in case of recurrence)
  • For a legal person, up to €7,500 (up to €15 000  in case of recurrence)

The employer who does not DUERP: titleContentat the disposal of CSE: titleContent commits offence of obstruction. The sentence can be up to 1 year imprisonment and €3,750 fine.

Company of 50+ employees

The employer identifies the risks and then classifies them according to company-specific criteria (e.g. frequency of exposure and severity).

Stakeholders also contribute to this risk assessment based on company size:

Répondez aux questions successives et les réponses s’afficheront automatiquement

Company of less than 300 employees

  • CSE: titleContent
  • Employee involved in the protection and prevention of occupational hazards in the company, when designated by the employer
  • Occupational health and prevention service to which the employer is a member

Company of 300+ employees

  • CSE: titleContent
  • Committee on Health, Safety and Working Conditions in the framework of Social Dialogue in the company
  • Employee involved in the protection and prevention of occupational hazards in the company, when designated by the employer
  • Occupational health and prevention service to which the employer is a member

The identification, analysis and classification of risks make it possible to define and prioritise preventive actions covering technical, human and organisational dimensions.

The employer shall assess the risks of its activity in particular in the following areas:

  • Choice of manufacturing processes
  • Choice of work equipment
  • Choice of chemical substances or preparations
  • Development or redevelopment of workplaces or facilities
  • Organisation
  • Workstation Definition

This assessment takes into account the differentiated impact of risk exposure based on sex.

The results of this evaluation are reflected in the development of the annual programme for the prevention of occupational risks and improvement of working conditions.

This programme contains the following information:

  • Detailed list of prevention measures taken with performance indicators and cost estimates
  • Identification of company assets that can be mobilised
  • Timetable for implementing measures

The DUERP: titleContentmust includehazard inventory and result of risk analysis identified in the company.

The CSE: titleContent is consulted on the content of DUERP: titleContent.

The results of the risk assessment shall be reflected in the DUERP: titleContent to meet 3 requirements:

  • Consistency: by grouping together the data from the risk analysis to which workers are exposed
  • Convenience: to bring together in a single document the results of the various risk analyses carried out, thus facilitating the follow-up of the risk prevention approach in company
  • Traceability: a systematic deferral of the results of the risk assessment must be carried out in order to have all the elements analysed on paper or computer

There is no template imposed by labour code. However, some professional branches (e.g., cleanliness and building) offer tools to assist in the preparation of the document.

The employer has the choice of the medium that seems most suited to his needs (paper or digital).

Employer shall annexeDUERP: titleContent the collective data relevant to the traceability of employees' exposures to occupational risk factors.

This exposure can be related to a significant physical stress, an aggressive physical environment or a particular work rhythm.

The employer must also indicate the proportion of employees exposed to these factors above the thresholds defined by the labour code.

Example :

Employee exposed to mechanical vibration, extreme temperature or activity causing repetitive movements

This information enables the employer to draw up the employee's declaration of exposures to his prevention professional account (C2P).

The DUERP: titleContent shall be made available to:

  • Worker, former worker and any person or body that can show an interest in accessing them
  • Members of the Staff Delegation CSE: titleContent
  • Occupational Health and Prevention Service
  • Labour inspection system officers
  • Prevention Services Officers Carsat: titleContent
  • Health, Safety and Working Conditions Professional Agents
  • Radiation protection inspectors for workers exposed to ionising radiation, for the installations and activities for which they are responsible

The employer must post the rules for viewing this document in a suitable and easily accessible place in the workplace.

In companies or establishments with a rules and regulations, this notice is displayed in the same location as the rules and regulations.

The DUERP: titleContent is updated in the following situations:

  • During planning decision amending working conditions or affecting the health or safety of employees (e.g. use of a new hazardous chemical)
  • When additional information of interest in the assessment of a risk in a work unit is collected (e.g., outbreak of occupational diseases, pandemic due to Covid-19)
  • At least 1 per year

The CSE: titleContent is consulted during the updates of the DUERP: titleContent.

The DUERP: titleContent shall be forwarded by the employer on each update to the prevention and occupational health service to which he/she belongs.

The DUERP: titleContent, as amended from time to time, shall be kept by the employer for a period of 40 years from the date of its preparation.

The employer, if it does not include the company's occupational risks in the DUERP: titleContentor updating it, is liable to the fine provided for contraventions ofth class:

  • For a natural person, up to €1,500 , (up to €3,000 in case of recurrence)
  • For a legal person, up to €7,500 (up to €15 000  in case of recurrence)

The employer who does not DUERP: titleContentat the disposal of CSE: titleContent commits offence of obstruction. The sentence can be up to 1 year imprisonment and €3,750 fine.

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