Declaration of activity by trainers and training bodies

Verified 26 February 2025 - Directorate for Legal and Administrative Information (Prime Minister)

Any trainer or vocational training organization must file a declaration of activity in the 3 months following the start of its activity. It must also transmit an annual Educational and Financial Balance Sheet (GMP) to keep the declaration valid.

The declaration of activity is compulsory if the trader exercises at least one of the activities concerned by principal (which generates the most turnover) or accessory.

Tableau - Professionals concerned or not by the declaration of activity

Companies concerned

Companies not concerned

Trainer or organization which carries out any of the following skills development activities:

  • Training action
  • Skills assessment
  • Actions to validate experience gained (VAE)
  • Apprenticeship training measures
    • Provider who offers training to individuals in their activities and on their working time leisure time
    • a company that provides professional training for its staff interns by its own means

    Example :

    Apprenticeship training centers (ATCs) must make this declaration of activity.

    On the other hand, a student or teacher who gives English evening classes to students or adults, a farmer who gives permaculture training to amateur gardeners or a graphic designer who gives drawing lessons to individuals do not have to make this declaration of activity.

    What are the prerequisites for declaring an activity?

    The trainer or training organization must be registered as a company on the National Register of companies (NRS).

    This is done through the Company Formalities Window.

    The company must be in Siren number.

    The training organization or trainer must also have at least one convention or a contract training course signed by the two parties: the provider (the training organization) and the subscriber of a course (the person receiving the course).

    Company Formalities Window

    What is the procedure for making the declaration?

    The declaration of activity must be made within 3 months that follow the signature of a convention or a training contract signed by the two parties, i.e. the one who gives the training (the provider) and the one who receives it (the client).

    The declaration of activity can be made online or by sending a paper form by post.

    Online

    The trainer or training organization may make a declaration of activity using the following online service:

    My Training Activity (MAF)

    By mail

    To complete a paper activity report, the registrant must download, complete and submit the following form to the Regional Compliance Office. Dreets: titleContent.

    Declaration of activity of a training organization or provider (DA)

    The regional control service of the Dreets: titleContent must give its answer in the 30 days after receipt of the complete dossier. Silence kept within this period shall be deemed to constitute registration of the declaration.

    What supporting documents must be provided with the declaration of activity?

    The declaration must be accompanied by the following documents:

    • Copy of the proof of allocation of the unique identification number (Siren), it can also be the proof of registration of the company in the National company Register (NRE)
    • Criminal record bulletin 3, the director for legal persons or the declarant for natural persons
    • A copy of one of the following:
      • First vocational training agreement (signed by the 2 parties)
      • First vocational training contract (signed by the 2 parties)
      • Apprenticeship contract where the company has a company Apprenticeship Training Center (CFA)
    • If the body is a legal person (business) and provides apprenticeship training: copy of the statutes of the business (except for CFAs)
    • If this information does not appear in the training contract or agreement transmitted: information on the content of the actions, their organization and the technical and educational resources mobilized
    • List of the persons involved in the training activity, indicating their qualifications, the relevance of those qualifications to the service provided and the contractual link between them and the organization.

    Please note

    If the declaration control service requires additional documents, the declarant shall be given a period of 15 days to send them.

    How do I make a change to the declaration?

    All alteration the initial declaration (name of the body, address, status, identity of the person responsible, etc.) or any cessation of activity must be reported in 30 days.

    Changes must be made online through the same service as the original declaration.

    My Training Activity (MAF)

    Please note

    If the declaration has been made on paper form, you should ask the regional advisor for more information.

    Contact details for these advisors are available at:

    What happens after the return is registered?

    The declarant shall receive a registration number or activity reporting number (NDA), which will have to be carried over to agreements, or invoices, quotes and contracts.

    It shall be stated as follows: " Declaration of activity registered under the number xxx with the Prefect of the region of... ”

    Please note

    The registration number shall in no case constitute an approval of the organization or of the training it provides.

    All training organizations and self-employed trainers reported are listed in the public list of training organizations.

    This list, which can be consulted online free of charge, includes information on the organization's name, staff numbers, the description of the training provided and the number of employees and trained persons.

    Registration of the declaration of activity may be refused in the following cases:

    • The services provided or realized do not correspond to vocational training measures.
    • One of the provisions relating to the implementation of training measures (requirement of a program, provision of a certificate of completion of training, particulars to appear in training agreements and training contracts, etc.) is not complied with.
    • One of the supporting documents is missing.
    • The company or service provider making the declaration has been convicted of crimes or offenses which are incompatible with the performance of the managerial, teaching or administrative duties of a training organization. These include, for example, a conviction for breach of honor and morality, a temporary ban or a criminal penalty in connection with vocational training.

    The prefect must motivate the reasons for the refusal of registration and indicate the means of appeal.

    Such notification of refusal shall take place within 30 days following receipt of the file.

    Each training organization (OF) shall establish every year a pedagogical and financial statement (GMP) tracing its activity from the previous year.

    The transmission of this balance sheet shall be obligatory so that the declaration of activity remnant valid.

    If GMP is missed or not communicated, or if GMP does not provide evidence of training completed, the organization must resubmit an activity report.

    The drafting of the GMP and its submission are carried out exclusively on the Internet on the “My Training Activity” portal.

    The registrant must use a EFP Connect account to then access the process.

    Declaration and submission of the pedagogical and financial balance sheet (GMP)

    Please note

    The deadline The GMP deposit is set annually by the Department of Labor. It is usually around April or May.

    The Ministry advises touse the package leaflet the old Cerfa paper form to prepare for GMP completion.

    FYI  

    It is no longer necessary to send a signed copy of the GMP by post to DREETS-DRIETS in Île-de-France or DEETS overseas, nor to attach a balance sheet, income statement and annex for the last financial year ended. The teletransmission of the GMP by the application "My training activity" is authentic.